Telecommuting - Co-workers and Clients FAQ
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Co-workers and Clients FAQ
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| 1. How can I make sure that my telecommuting
schedule doesn't cause problems for my co-workers and internal or external
clients?
First, sit down and figure out what kind of contacts and workflow exist
between you and them - what information or help do they need from you,
what questions do they expect you to answer, and so on. Then, determine
the best way to continue providing that support even at a distance; for
example, offer to substitute phone, fax, or e-mail support for face-to-face
access. Be sure that inquiries from clients or customers don't land on
your co-workers who aren't telecommuting, or else they will become resentful.
Most important, take the initiative to reach out to those co-workers
or customers to let them know your telecommuting schedule and what you'll
be doing to continue to provide support to them. If you can assure them
that you won't be abandoning them just because you're working out of the
office for part of the time, they won't become resentful.
2. Some of my co-workers seem to resent the fact that I'm telecommuting
- what can I do?
It depends why they are resentful - and how serious they are about it.
Sometimes, there's good-natured kidding of the telecommuters when they
come into the office, and that's generally not a problem. But if the kidding
isn't so good-natured, and if it becomes sarcastic and spiteful, that's
a problem. It can be especially tough if the resentment also leads to lack
of cooperation and support.
You need to determine - perhaps with your manager's help - what's the
cause of the resentment. One frequent problem is that the office workers
end up with more work and more interruptions when the telecommuters are
out of the office. If that's the case, they deserve to be resentful because
the telecommuting arrangement wasn't planned properly.
3. My co-workers and clients are reluctant to call me when I'm telecommuting
- they say they don't want to call me "at home." What can I do?
This is a common problem. It comes from the traditional separation of
work and personal life, and we are conditioned to respect the privacy of
a person's time at home. Even though telecommuting means working at home,
and often happens during normal business hours, some people still feel
that a work-related call to the home is an intrusion.
Talk to your co-workers or clients and assure them that you want - and
expect - them to call you if necessary, just as they would if you were
in the office. This is one of the benefits of having a separate telephone
line for your office at home; you can tell people that they won't be calling
on the residence phone, and therefore won't be interrupting other family
members or otherwise intruding.
4. My co-workers and clients page me or call me at home in the evening
and sometimes on weekends - it's getting very annoying. What can I do?
This is the opposite problem, and unfortunately it seems to be growing.
We've made it so easy to get in touch with people - and everyone seems
to be under so much pressure - that it's hard to maintain a separation
between work and personal time.
How you handle this depends on who is calling, how urgent it is, and
what options are available to you. Obviously, if your boss's boss calls
with an important question in the evening, you're going to be more likely
to respond than if the call is less important. Two points to remember,
no matter who calls or pages you: each time that you answer that call or
page and provide what is requested, you are reinforcing the caller for
cutting into your private time. If you don't express your dissatisfaction
with those late calls, the caller will assume that they really don't bother
you. Second, if you do choose to let the person know that you'd like them
to stop, please do it assertively but not aggressively. You can clearly
state your case without getting into an argument, accusing them, or otherwise
creating more problems than you're going to solve.
5. My co-workers seem clueless about what I actually do when I'm
telecommuting. What can I do to show them I'm not sitting around watching
TV all day?
This is a common concern, no matter how valuable or effective you might
have been while working in the office. As a society, we are accustomed
to associating "work" with "the office" and relaxation with being at home
- so the natural tendency is to somehow assume that telecommuters aren't
really working at home.
You have several options. First, make sure that your co-workers are
aware of what you're producing. Don't take too much credit for your work
or otherwise act like a superstar, but make sure your work doesn't become
invisible. Your manager might be able to help you stay in the limelight
in this respect.
Second, be sure you use the phone, e-mail, fax, and whatever other methods
available to stay in touch with your co-workers while you're away. In the
absence of some ongoing communication, they might assume that you're just
goofing off.
Third, consider inviting one or more co-workers to visit you in your
home office. When they see that you aren't lounging on the sofa or working
in the hot tub (you aren't - are you?), and they see that you actually
have a functioning office at home, they'll probably start acting differently.
Keep in mind that any visits to your home must be at YOUR option, and only
if YOU are comfortable with this.
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Deb Nyberg, Webmistress
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