Telecommuting - Managers and Managing FAQ
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Managers and Managing FAQ
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| 1. I promised myself that I was going
to start telecommuting - no matter what. Any tips for convincing my manager
to let me begin?
Give these a try:
Can you do better-quality work while telecommuting, or are you more
likely to meet tight deadlines? Stress those benefits to your manager who,
like most, is probably struggling to "do more with less" these days.
Instead of "convincing", try to **gently** question the reluctant manager
about why he or she won't let you give it a try. You might find the manager's
reluctance is based on misinformation about what telecommuting is and how
it works.
Do your homework and come up with some examples of other employees who
are successfully telecommuting in your organization (yes, they're there
even if you don't have a formal program). Tell your manager about them
and encourage him/her to speak with the manager of those telecommuters
to get some insights into how it's working. Your manager might be more
receptive to what that other manager has to say.
Try to get your manager to let you telecommute one day a week for a
month - that four-day trial is pretty much risk-free.
2. How does the employer deal with the fact that some people can
telecommute and others just can't?
First, make it clear that telecommuting is nothing more than a different
job assignment, and not a perk or benefit. The key is to prevent the perception
that employees are entitled to telecommute. Also, many employers have found
that offering a range of flexible work options is an effective way to avoid
these problems. Those who can't telecommute might be able to job-share
or work in some other kind of alternative schedule or staffing arrangement.
3. I'm a manager who's interested in the idea of telecommuting but
I'm pretty uncomfortable with trying to manage at a distance. What can
I do?
Think about the reasons for your discomfort. In most cases, it's because
you're concerned about the fact that telecommuting might work for some
employees but not others, or that you're not sure how you'll know what
people are doing when working away from the office. Keep in mind that telecommuting
is not for everyone, and certainly not for your staff who are not meeting
expectations in the office.
As for managing at a distance, it's really no different from managing
in the office. That is, good managers set expectations, monitor progress,
give feedback, and do all the other basic managerial tasks for employees
no matter where they work.
A side benefit for managers of telecommuters is that they often find
they have more time for their own work now that they are spending less
time in direct supervision of telecommuters. This is a big advantage in
today's lean, flat organizations.
4. My boss is pressuring me to let some of my people telecommute,
but I don't really like the idea. What should I do?
It depends on why your boss wants you to do it - and why you're reluctant.
Generally, managers shouldn't be forced into telecommuting any more than
employees should. But sometimes higher-level managers are anxious to give
the concept a try, or they have reasons for trying it that have not been
discussed.
The best solution is to handle it the same way you'd handle any other
difference with your boss: try to get into a discussion about why telecommuting
is being suggested, how the boss thinks it might work, and what your own
concerns about it are. Recognize that your boss might have some good reasons
that could change your mind, and maybe you have some reasons why the boss
should back off. Sometimes, however, the fact is that you're going to have
to give it a try just because the boss wants you to. In that case, do your
best to give it a fair try with the best chances for success - you might
be pleasantly surprised how well it works out.
5. How does telecommuting affect the performance appraisal process?
Managers really shouldn't have to do anything very different when doing
appraisals for telecommuters. The appraisal should focus on the results
that were expected and achieved. What counts is the product, or the deliverable
- not the number of hours the person spent in the office.
Sometimes, managers of telecommuters might find that their telecommuters
have discovered new, more efficient ways to get the job done. If that's
the case, be sure you don't penalize your telecommuters for being creative
- as long as they are still able to deliver what you expect from them.
6. What should I do with a telecommuter whose performance is slipping?
Handle that person exactly the same as anyone whose performance is slipping.
Try to analyze what's causing the problem, discuss it openly with the employee,
and get him/her involved in the problem-solving. Most important - make
it clear that the continued ability to telecommute will depend on bringing
performance levels back up to what's needed to meet your expectations.
While most employers have telecommuting policies or telecommuting agreements
that give the manager the right to bring the person back into the office
if performance slips, that should be your last resort, not your first resort.
Manage this performance problem just as you would (and should) for any
employee.
7. I have a feeling my telecommuter - who is a terrific employee
- might be doing some work for another company using our equipment from
home. What should I do?
This is an updated version of the old "moonlighting" problem - in fact,
one writer referred to it as "sunlighting" because it takes place during
the day.
Your response to this must be handled properly, and you might want to
consult with your Human Resources staff for assistance. First, ask yourself
what evidence or indication you have that the problem exists; if you are
not convinced and don't have any proof, you might be better off not mentioning
it. Second, check to see what your organization's policy is on outside
employment; it's not uncommon for people to have second jobs, but there
are usually restrictions on what kind of work they do or who employs them.
Last, deal with the telecommuter as you would any other employee with a
performance problem; state your concern directly and factually, express
your dissatisfaction and inform the employee about possible consequences,
then get the employee involved in the discussion.
Performance problems of any kind are more likely to get solved and stay
solved if the employee is part of the solution. Managers who impose a solution
or who manage by threat or edict may get short-term compliance, but may
also lose the employee's long-term commitment.
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